Often when your job is more demanding, you notice that half of the time is spent on: Reading the lengthy mails Eliminating the ones that are detected to be a spam instantly Clicking on the links given in the mail that take to a further Cursing while deciding as to keep or delete a particular mail(s)
And you find yourself in a vicious circle as more of your time gets wasted this way. Emails can consume a lot of time, if you receive a lot of these and have to answer the half of what is in your inbox.
You wonder if you could ever be free of that and spend time on the things you really want to, don’t you?
For your technical needs on the email exchange, online email support services can assist you. Otherwise, here are some simple steps you can bring into email routine.
Decide what all you need to do with your emails and set priority
Most of the time, emails are to be: Read Responded to Sent Deleted Categorized
All these tasks take time. The above list is general. Some people might be sending more and reading very less. On the other hand, people might be more inclined on deleting and categorizing to keep their inbox clean, and have least to do with reading or sending.
Allot fixed time to the above activities as per your needs
As per your set priorities, set time limits and try to get done the task accordingly. Give maximum time to the email-task that demands your maximum attention. If you have to answer a lot of mails, give it 30 minutes; as for others you can allot 10-15 minutes.
You can tweak the time limits to see what suits best for your kind of routine for starting. Once set, stop the task as soon as the session ends. Do it again in the next session of the day, and by the time more mails would have made their way into your inbox.
Get familiar with the features of the email service provider
You can categorize emails, and as soon as these arrive in your inbox they can be redirected to the specified folder. Like client’s mail can go to the client's folder directly; follow-up mails can go into the folder by that name; and so on so forth. After categorizing, it becomes easier to surf through the mailbox and pay attention to those that cannot do without it.
Almost all the emails hosts have features like the one mentioned above. For other such useful features, you need to dig a little and make yourself at home with them. Later you can decide which feature you can use to improve your email-efficiency.
If you face any problem doing that, or you need any assistance in emailing, companies providing email tech support can come to your aid. However, the main onus of using your email in the most productive way rests on you!